Senior Executive Administration Ports & Terminals Chennai

0.00 to 10.00 Years Tamil Nadu 07 Jun, 2024

Job Location	Tamil Nadu
Education	Not Mentioned
Salary	Not mentioned
Industry	Not mentioned
Functional Area	Not Mentioned
EmploymentType	Full-time

Job Description

: Position Name Senior Executive - Administration Job Band 2ROLES & RESPONSIBILITIES Job Purpose/Objective Responsible for end to end facility management, estate management, Purchase Requests, Admin budgeting and MISKey responsibilitiesFacility Management & Administration:

To manage all admin related contract agreements / AMCs & its renewal on time in co-ordination with Central Procurement.
Oversee and ensure smooth functioning of canteen and ensure cleanliness, hygiene, and timely supply of food & beverages. To conduct Canteen committee meetings and get periodical feedback from employees.
Branding alignment in accordance with companys policy from time to time
Imprest cash management with adequate liquidity to ensure day to day admin., expenses are met.
Maintenance & monitoring of PPEs stock, welfare items etc
Seamless coordination & smooth functioning of Housekeeping of entire business premises including garbage disposal / medical waste disposal as per statutory norms.
Facilitation & coordination of services viz., Transportation, Water supply including drinking water.
Help desk activities - like Travel, Accommodation, Ticket booking & other incidental activities. Upkeep travel and accommodation records and facilitate timely bill payments.
To arrange Annual, Monthly, weekly, daily Harbour Entry Permits for employees, contractors employees and visitors, to arrange and facilitate seamless immigration for Foreign guests of the company.
Manage inward and outward couriers, Postal documents and maintain records.
Ensure all contract labour follows work permit system of the CCT.
Coordination & support for the OPEX / CAPEX budget preparation & monitoring.
To keep record for Fixed Assets & monitor and update time to time.
Receipt & Issuance of Welfare items for employees & Coordination of various welfare activities
Responsible for Garden maintenance in the business premises - greenery around the Terminal area & CFS and develop floral garden in the premises.
To ensure periodical disposal of garbage from the terminal, Canteen and CFS after obtaining needful permission from Port Trust, Customs, CISF and corporation.
To ensure proper drainage facility in the terminal and arrange periodical drainage cleaning.

CLMS (Contract Labour Management System):

Conduct Contract Personnel verification as UDR for admin related contracts with CRCLMS
Ensure proper induction of all contract employees in admin., well before start of their work.

Health and Safety:

Maintain checklist relating to safety of all LMV vehicles
To ensure requisite facilities in First Aid & Ambulance
Compliance & adherence to Companys safety policies to ensure the highest safety standards.
To carryout periodical inspections on the site, ensure adherence of company policies like PPE usage, working hours restrictions, at risk behaviour, etc.
Ensure adequate supervision for one-time jobs like civil, painting, plumbing etc.

Admin related procurement:

To ensure all Admin related procurement are made in compliance with Companys procurement policy.
To ensure timely submission of Purchase request
To work closely with CPT / MDM team for admin related procurement activities
To ensure prompt Gate entry of all admin related invoices

QUALIFICATIONS & COMPETENCIESSkills and CompetenciesGood Communication, Interpersonal and Negotiation SkillsComputer literate and knowledge of MS Office.StakeholderInternal: All departmentsExternal: Govt authorities, Vendors etc

Educational Qualification (min)

Bachelors degree with Computer skills

Preferred Certifications if any

Range/ Min no of years - of overall Experience required

5 to 7 years

Min no of years of Industry specific experience required, if any & the industry type

Minimum 5 years of experience in Administration / Facility management in a large organization. P&O Ferries

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