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Executive Assistant

3.00 to 5.00 Years   Pune   16 Sep, 2024
MACKENZIE MODERN IT SOLUTIONS PRIVATE LIMITED
Job LocationPune
EducationNot Mentioned
SalaryRs 6 - 12 Lakh/Yr
IndustryEngineering / Construction
Functional AreaSecretary / PA / StenoOperations Management / Process Analysis
EmploymentTypeFull-time

Job Description

    Key Responsibilities:
    • Administrative Support:
      • Manage and optimize the CEOs daily schedule, appointments, and meetings, ensuring optimal time management.
      • Organize internal and external meetings, including preparing agendas, taking meeting minutes, and following up on action items.
      • Serve as a gatekeeper and handle sensitive information with the highest degree of confidentiality.
      • Screen and manage communications, including emails, calls, and correspondence on behalf of the CEO.
    • Travel & Event Coordination:
      • Arrange domestic and international travel, including flights, accommodation, and transportation.
      • Coordinate logistics for events, conferences, and speaking engagements as needed.
    • Project Management:
      • Assist with special projects and initiatives led by the CEO, coordinating cross-functional teams and tracking progress.
      • Conduct research and provide reports or presentations to support decision-making.
    • Communication & Relationship Management:
      • Act as a point of contact between the CEO and key internal and external stakeholders.
      • Draft and proofread correspondence, presentations, and other documents on behalf of the CEO.
      • Foster strong relationships across the organization to ensure smooth communication and collaboration.
    • Office Management:
      • Oversee administrative functions related to the CEOs office, including maintaining records, preparing expense reports, and managing office supplies.

Keyskills :
confidentialitycommunicationrelationship buildingdiscretiontimemanagementproblem-solvinginterpersonalskillsinitiative

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