Executive Administration

Job Description

EXECUTIVE ADMINISTRATION From 2 to 5 year(s) of experience 9 2,75,000 - 3,00,000 P.A. Navi Mumbai Roles and Responsibilities :General Administration & Facility Management -

• Supervising the day-to-day operations of the facility management & administration work
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Building and maintaining relationships with all the employees, external partners, and vendors to deliver expected outcomes.
• Devise ways to ensure growth enterprise-wide, identifying and implementing process improvements that will maximize output and minimize costs
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Ensure 100% availability of power supply and serviceability of DG Set and UPS for flawless power back up.
• Ensure 100% serviceability of Office Equipment as well as workshop machineries
• Ensure availability of Officer stationeries and pantry consumables

Asset Management & AMCs -

• Making assessment of asset requirement, gathering specs and configuration, procurement process, configuration, handover, maintenance, and disposal.
• Develop vendors for annual maintenance of various equipment and design the Service Level Agreement to get the best result from the vendors.
• Execute maintenance of equipment as well as repair and maintenance of building from time to time
• Ensure timely renewal of Annual maintenance contracts and payment of bills without any delay as per payment terms.
• Prepare maintenance calendar and ensure timely completion of all maintenance related projects with QVC.
• Disposal of excess or abundant assets
• Disposal of scrap generated from workshop and store

Travel & Transport Management -

• Travel bookings including visa processing, both domestic and international
• Explore all possible areas to minimize the cost of travel and timely booking of tickets and hotel specialists for international travels.
• Ensure all the vehicles are maintained in very good conditions at all times.
• Carryout Timely servicing of all the vehicles and ensure all the licenses, insurance, pollution certificates are needed on time without any penalty.
• Manage the deployment of vehicles as the priority and importance of tasks keeping in mind the business need.

Insurance and legal compliance -

• Timely renewal of Insurance policies.
• Explore evaluate new agencies who can improve the quality of service
• Go Through the policy terms to ensure all possible risks which may be covered in the policy.
• Timely settlement of claims. Work closely with broker and province all documents required for early settlement
• Get the policies audited frequently to avoid under insurance/over insurance.
• Liaison with local govt agencies such as Police, MIDC, Pollution Control Board, NSIC etc
• Handle legal cases. Work closely with a lawyer and attain court dates if required as a company representative.
• Handle audit by Govt Agencies such as Electricity Board, Pollution control Board, Labor Inspector Etc.

Safety & Security -

• Ensure all the fire extinguishers are timely refilled and are functioning well.
• One time audit of fire safety equipments available in the promises
• Conduct of fire drill to train internal team members
• Deployment of security staff and snap check their alertness
• Ensure 100% serviceability of CCTV cameras and fire alarm system
• Ensure Security sensor is serviceable and active during night hours
• Liaison with security agency for timely replacement of manpower and review the terms and conditions during AMC renewal
• Ensure the building is closed and secured after office hours and no electrical equipment is kept switched on.

Guest Delight/Visitors experience/Guest House -

• Ensure All the visitors entering the gate are treated well and leave the promises with a great experience.
• Get all the details of the visitors and arrange their travel and stay arrangement accordingly.
• Ensure timely serving of refreshment and lunch to the guest.
• Book the conference room/training room and make necessary arrangements for meeting/training etc.
• Suggest/implement new ideas to enhance quality of service guests.

Event Management -

• Work closely with the HR team for successful execution of all events.
• Plan and execute all employee engagement prog and festive celebration in Neptunus
• Plan and execute outdoor events
• Plan and execute offsite events for various departments.

Desired Candidate Profile -

• Strong understanding and 2-5 Yrs expensive in formulating admin processes, oriented with strong planning, project management and execution skills.
• In-depth understanding of office management procedures and departmental and legal policies
• Good listening skill with external agencies.
• An analytical mind with problem-solving skills.
• Must be a team player with excellent organizational and multitasking abilities.
• Must be aware of safety and security protocols.
• Knowledge on Insurance and claim settlement.
• Working experience with top management.

Perks and Benefits

• Transparent CTC structure, in which all components go directly to different accounts of the individual - PF, Bonus, Gratuity, ESIC. No overheads that the company incurs are part of the CTC. Group Mediclaim Policy for all, including for spouses and children.
• Group Accident Policy
• Children Health Fund, for medical requirements of children of Neptunites that insurance may not cover
• Free Mental Health Counselling Sessions with professionals
• Additional wealth creation opportunities via Growth Driver program
• Fair and Transparent expenses ad reimbursement policy

Role:Office Admin Salary: 2,75,000 - 3,00,000 P.A. Industry:Oil & Gas Department:Administration & Facilities Role Category:Administration Employment Type:Full Time, Permanent Key Skills Office Administration Factory Administration Travel Management general administration Vendor Management Facility ManagementSkills highlighted with xe2x80x98xe2x80x98 are preferred keyskills Education UG:Any Graduate Company Profile Neptunus Power Plant Services In its 27th Year, Neptunus is a growth hungry, forward-looking organization with strong people and governance practices. We are at the forefront of the technology-led shift in operation and maintenance of large machines in the Marine, Oil & Gas, Industrial and Defence Sectors. We serve some of the biggest asset owners in India, South Asia, Africa and the Middle East. Due to our work, they run their equipment more reliably, consume less resources and reduce their carbon footprint. In 2022, we completed an acquisition of a cutting-edge French Technology Company that opens new avenues for global growth for us.Company Info Contact Company:Neptunus Power Plant ServicesAddress:A-554, MIDC,TTC IND.AREA,MIDC MAHAPE,NAVI MUMBAI, THANE, Maharashtra, India