Executive - Procurement Operations

Job Description

* Job Title: Executive Procurement Operations, Shared ServicesBusiness Unit: Global Business Shared ServicesDomain: Supply Chain ManagementLocation:Kurla, MumbaiDepartment; Group: Shared ServicesLast updated on:21 st October 2020Degree of Travel required to:NoWorking Time4PM to 1AMPurpose of JobThrough a phased approach, the Global Business Shared Services (GBSS) Center now delivers many of the F&A, Supply Chain & HRO services across different businesses within the Piramal Group. Our strategic intent is to evolve Shared Services as a service provider that provides support across all elements of the F&A, Supply Chain Operations & Control & HRO frame work, focusing on providing value through initiatives on standardization, consolidation, automation support and leveraging best in class available tools / techniques forming an enabler to support scalability of the function.The Executive would be expected to ensure adherence to global policies & shared services operating procedures, work towards lowering the cost per transaction, while achieving defined service quality levels. This role is responsible for monitoring SLA s and KPI s as agreed upon by the business, providing root-cause analysis and risk mitigation action plans where gaps may arise.Key stakeholdersExternalInternal- Vendors- Supply Chain team such as category managers, warehouse and logistics- QC department- Other Shared Service functions- Business Finance teams- Internal Audit teamReporting structureRole directly reports toPositions that report into this roleManager Procurement OperationsNoneEssential Qualifications

• Engineering or B.Sc. Degree + 1 to 3 Years of Relevant Work Experience
• Engineer + MBA from a reputed Institute.

Essential Skills & Experience

• 1 to 3 years of recent experiences in various roles including shared services/global business services, Supply Chain consulting and/or operations and service delivery management. Experience in procurement activities of direct & indirect material.
• Significant knowledge of Supply Chain & In-depth understanding of Procurement in SAP environment would be an added advantage.
• Quick learning ability
• Hands-On experience in procurement MIS
• Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy to understand business terms to all levels of management.
• Demonstrates working knowledge with MS-Office suite of software applications and tools, including: Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.
• Good listener with analytical mind
• Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and willingness to work in a team-oriented environment
• Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity
• Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handling projects.

Job ConditionsStrategic and Professional support, Continuous process improvement & seamless service delivery to business.Key Roles/Responsibilities:

• This role would be focused on providing operational support for all category of material (Direct + Indirect) for our manufacturing locations in US
• The role involves extensive coordination with warehouse, supply chain teams at site and at Mumbai office.
• Maintain accountability for service delivery, which would primarily include:
• Conversion of Purchase requisition into duly approved Purchase orders
• Manage Vendor Communication Process
• Follow-up for Order confirmation and on time delivery of goods/services
• Handle 2 nd line communication for goods returns (defective goods etc.)
• Liaise with AP team for payment related queries from vendors
• Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes and support in generating savings.
• Resolve vendor queries through Vendor Help desk
• Ensure up-to date documentation as per Internal and Statutory audit requirements
• Provide input to measure supplier performance and pull necessary reports from SAP to rate vendor in terms of price, availability, delivery adherence, accurate documentation and service
• Work with APAY team to resolve 3 Way mismatch issues
• Coordinate with vendor and category managers for vendor on-boarding and ensure master data such as info records, Schema group of vendors, contracts, and vendor master is updated.
• Maintain Standard Operating Procedure of in-scope processes and timely update it.
• Develop procurement related MIS to report agreed SLAs
• Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.
• Work towards standardizing PR to PO process across various plants and business within PPL
• Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
• Identify and promote opportunities to leverage best practices and global standards within GBSS.
• Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.
• Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.
• Develop and maintain a strong team environment and build strong competencies in the team.

, *

• Engineering or B.Sc. Degree + 1 to 3 Years of Relevant Work Experience
• Engineer + MBA from a reputed Institute

Keyskills :
ms office suitesupply chain operationssupply chain consultingstandard operating procedurecontinuous process improvementenvironmental impact assessment