Office Manager & Administrative Assistant

Job Description

Office Manager Administrative Assistant New 5 days ago Post Date 196729 Requisition # Justin Hastings - Chief Human Resources Officer, North America at Experian Justin Hastings talks about our culture of innovation and inclusion. Visit jobs.experian.com to search for your next opportunity.

Experian Data Quality is a global leader in providing data quality software and services. We help our clients to proactively manage the quality of their data through world-class validation, matching, enrichment and profiling capabilities. With flexible SaaS and on-premise deployment models, Experian Data Quality software allows organizations around the world to connect with their customers by delivering intelligent interactions, every time.

Core responsibilities: Office Manager - Make sure office space is organized, stocked with supplies, and welcoming to all o Place weekly orders of groceries, coffee, and office supplies o Greet employees and guests when they arrive o Manage visitors by adding them to the security list o Check visitors in at EDQ front desk o Make sure office supply closets and kitchen are stocked and tidy - Manage all office vendor, building, and wider Experian relationships o Build relationship with a variety of vendors by placing orders when needed, knowing when deliveries are occurring, and working with finance on vendor costs o Work with the building when submitting work orders o Build the office s Fire Safety Team, continually maintain it, and work with the building to schedule emergency touch bases o Work with contacts across Experian for the onboarding and leaver process, and answering miscellaneous questions - Ad-hoc o Place catered meals upon request o Assist with Service Now Catalogue orders upon request o Reserve conference rooms upon request o Plan office events upon request o Answer miscellaneous questions from employees o Assist a variety of departments with any requests HR Administrator - Manage onboarding and leaver process o Manage onboarding process by working with hiring manager, ordering laptop, consolidating all employee details with necessary business documents for first day, updating in-house records and set up desk. o Collect and verify all onboarder I9 information. o Manage leaver process by working with the manager, processing and sending back the laptop, updating in-house records, and collecting confidentiality form and separation checklist. - Manage communication channels o Update HR Teams Channel with office information and general employee information o Work with HR on sending surveys to staff o Manage general communication upon request - Manage One Experian Recognition campaign o Run spot award report monthly o Manage communication announcements and reminders around recognition campaign o Update spot award monthly with new winners - Ad-hoc HR projects o Create HR Surveys and send to staff upon request o Assist Executive Management team upon request o Record notes for culture meetings and focus groups upon request o Manage posting required employment posters and Experian posters in designated areas around the office

Skills:

- High School diploma or equivalent experience. - Typically requires 0-4 years related experience. - Strong organizational skills. - Good oral and written communication skills. - Strong knowledge around Microsoft Office - Ability to learn how to build content by using tools like Bananatag, PowerPoint Canva - Good customer service skills. - Ability to operate a variety of types of office equipment. - Strong multitasking time management skills - Problem-solving

Keyskills :
management microsoftoffice filing accounts customerrelations frontdesk firesafety workorders dataquality focusgroups placingorders problemsolving timemanagement humanresources customerservice onfer