Office Administration and Facilities Manager

Job Description

About Bluevine Bluevine is on a mission to enable a better financial future for small business owners through innovative banking solutions designed just for them. By combining best-in-class technology with advanced security and a deep understanding of the small business community, we deliver end-to-end banking and lending products that empower always-on entrepreneurs to grow their businesses with confidence. Our passion is driven by purpose: to give small businesses the tools they need to succeed and were just getting started.All of this begins with our team who are driven by collaboration, problem-solving, and learning and growing together. With a commitment to innovation and community impact, our mission is to help every small business--and every team member--thrive. Join us!Job Summary: Bluevine Bengaluru is seeking a dynamic and organized Office Manager with a minimum of 5 years of experience to oversee the efficient operation of our office environment. This role involves managing various administrative tasks, ensuring smooth day-to-day operations, and fostering a positive work environment. The ideal candidate must be willing to work in core night shifts and demonstrate excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.Responsibilities: Vendor Management: • Identify, evaluate, and negotiate with vendors for office supplies, services, and equipment.• Maintain vendor relationships to ensure timely delivery of goods and services.• Monitor vendor performance and address any issues or concerns.Transport Management: • Coordinate transportation arrangements for employees, clients, and visitors as needed.• Oversee vehicle maintenance schedules and ensure compliance with safety regulations.• Manage transportation expenses and seek cost-saving opportunities.Facility Management: • Supervise facilities maintenance, including repairs, cleaning, and security.• Develop and implement procedures for building access, safety protocols, and emergency preparedness.• Manage office space allocation and optimize utilization of resources.Admin Management: • Oversee administrative functions such as mail distribution, record-keeping, and inventory management.• Develop and maintain office policies and procedures to streamline operations.• Provide administrative support to senior management as required.In-Office Event Management: • Plan and coordinate company events, meetings, and conferences.• Arrange catering, venue booking, audiovisual equipment, and other event logistics.• Ensure events run smoothly and within budget constraints.Employee Engagement: • Implement initiatives to promote employee morale, satisfaction, and productivity.• Organize team-building activities, recognition programs, and wellness initiatives.• Act as a liaison between employees and management to address concerns and foster a positive work culture.Stakeholder Management: • Serve as a primary point of contact for internal and external stakeholders.• Communicate effectively with vendors, clients, partners, and regulatory authorities.• Build and maintain positive relationships to support organizational goals.Qualifications: • Bachelors degree in Business Administration, Management, or related field.• Minimum of 5 years of experience in office management or similar administrative roles.• Strong leadership abilities with excellent interpersonal and communication skills.• Proficiency in Microsoft Office Suite and office management software.• Ability to prioritize tasks, solve problems, and manage time effectively.• Knowledge of relevant laws, regulations, and best practices in office management.• Willingness to work in core night shifts.Preferred Qualifications: • Certification in Office Management or Facility Management.• Experience with budgeting, financial analysis, and contract negotiation.• Familiarity with HR policies and procedures.• Creative thinking and event planning skills.Benefits: • Competitive salary and benefits package.• Opportunities for professional development and career growth.• Positive and collaborative work environment.Application Process: Interested candidates with a minimum of 5 years of experience and willingness to work in core night shifts are encouraged to submit their resume and cover letter outlining their qualifications and relevant experience. Only shortlisted candidates will be contacted for interviews.