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Senior Executive Assistant

3.00 to 4.00 Years   Hyderabad   28 Mar, 2019
JPMorgan
Job LocationHyderabad
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT - Software
Functional AreaExecutive Assistant (EA)
EmploymentTypeFull-time

Job Description

  • Complex, high volume email management (where applicable)
  • Client facing position, internal and external client handling. Gate keeping both in person and over the phone
  • Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm
  • Event management (organizing all logistic aspects of various events hosted by the Head of IB Poland: client closing dinners, small conferences)
  • Meeting, conference calls, telepresence set up - internally and externally
  • Finalize complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries
  • Management of expense processing through Concur, reimbursement, personal amounts owing and account reconciliations
  • System functionality expert - utilize internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management
  • Become integral part of business, understand group priorities and Banker expectation
  • General administration duties (Room bookings, filing, photocopying, faxing)
  • Partnership with other assistants group to provide coverage for absence where necessary.
  • Proessional client handling and relationship building with all other groups.
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities
  • Strong, executive communication style
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize travelers time
  • Can demonstrate pro-activity and ownership within a role
  • Strong technical capabilities
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
  • Is flexible, willing and open to change
  • Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
  • Has a high level of attention to detail and delivers high quality results
  • Is a team player who can build networks and work in partnership. Solution orientated
  • Is driven and can manage expectations through communicating proactively and often across different hierarchies. Can quickly grasp the political landscape and key people within the organization
  • Has potential to act as a role model to their peers e.g. lead by example
  • At least three years of secretarial experience and meeting coordination
  • Our Consumer & Community Banking Group depends on innovators like you to serve nearly 66 million consumers and over 4 million small businesses, municipalities and non-profits. You ll support the delivery of award winning tools and services that cover everything from personal and small business banking as well as lending, mortgages, credit cards, payments, auto finance and investment advice. This group is also focused on developing and delivering cutting edged mobile applications, digital experiences and next generation banking technology solutions to better serve our clients and customers.
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Keyskills :
communicationoperationssystemscardshubsactsubmittingmanagementstenographyfilinggeneraladministrationreditsecretaryshipofficerelationshipbuildingservicesfinancial

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