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Management Trainee - Coordinators

3.00 to 5.00 Years   Gurugram   30 Dec, 2020
Genpact India Pvt Ltd
Job LocationGurugram
EducationNot Mentioned
SalaryNot Disclosed
IndustryIT - Software
Functional AreaFinance / Accounts / Tax
EmploymentTypeFull-time

Job Description

MT, Coordinators

  • In this role, you will be responsible for the calendar management of the global leaders (4) assigned. Take care of the travel including the flight, cab and stay reservations. Work with the leaders on the arrangements of the Townhalls, VC s. Take care of the logistical help like Meeting room bookings, Food and Beverages, corporate lunch, Negotiated rates etc. Work on the expense management of the leaders as and when there is a travel
  • Calendar Management : Conflicts, Book Rooms, VFM, VC Rooms, Seating, Dial In, Escort visitors. Set up meetings for the interviews of the candidates to the 1-0-1s of the team members
  • Travel, T & L Concur Bookings, Tickets, Cab bookings, Visa applications, Forex, Insurance, Hotel bookings, Concur reimbursements, Upload bills on Concur. Also help the Leaders DRs with their bookings, reimbursements, Flight changes/Missed flights/Hotel changes etc. Corp card limit increase requests.
  • International travel: Liasioning with the local employees and get the bookings done. Understand the policies and the system of the international travels and accordingly do the job.
  • Logistical arrangements: Meeting Rooms /Logistical arrangements, workshops, Townhalls, VCs, Food and Beverages, Strategy meet arrangements Session c , corporate lunches, negotiate rates, vendor management, coordinate with the logistics team for appropriate approvals. Client visit management (includes client badging, welcome, car/hotel booking, general assistance etc)
  • Conferencing arrangements, etc
  • Relationship Management with Employees, peer groups within the function, other leaders and the employees reporting to the assigned leader
  • Responsible for effective communication and proactive approach toward problem solving
  • Specific ownership for leaders assigned
QualificationsMinimum qualifications
  • Graduate/Post Graduate
  • Good MS office skills, especially Excel, ERP tools
Preferred Qualifications
  • Full comprehension of office management system and procedures
  • Sound knowledge in Hard and Soft client services, e.g. travel arrangements, logistics arrangement etc
  • Positive Relationship Management and communication skills able to present and influence at a high level.
  • Proficiency in English Language
  • Commitment to and experience of handling the above with minimal intervention
  • Self motivated great teammate, who has energy and drive, and motivation
  • capable of operating in a dynamic environment, ready to work in any shift
  • Ability to multi task and prioritize daily Work load
  • Well developed strategic, analytical and problem solving skills
,

Keyskills :
accountsfinanceaccountingsalesreportingms officeoffice skillscustomer focusproblem solvingclient servicesequipment supplyvendor management

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