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Accounts Associate

Fresher   Gurugram   12 Sep, 2024
Quess Corp (Magna Infotech)
Job LocationGurugram
EducationNot Mentioned
SalaryRs 50,000 - 2.5 Lakh/Yr
IndustryIT Services & Consulting
Functional AreaFinance / Accounts / Tax
EmploymentTypeFull-time

Job Description

    Job Overview:As a PTP (Procure to Pay) Associate, you will play a key role in managing the complete procurement lifecyclefrom processing purchase orders to handling payments to vendors. You will ensure that the organizations procurement processes are efficient and compliant, while maintaining strong relationships with suppliers. As a fresher, you will receive comprehensive training and mentorship to grow within the role.Key Responsibilities:
    1. Invoice Processing:
      • Process supplier invoices and ensure they match the purchase orders and goods received.
      • Enter invoice details into the accounting system accurately and timely.
      • Assist in resolving discrepancies between invoices, purchase orders, and delivery receipts.
    2. Vendor Payments:
      • Prepare and process payments to vendors within agreed payment terms.
      • Monitor payment schedules and ensure timely payments are made.
      • Assist in maintaining the vendor master data in the system.
    3. Supplier Interaction:
      • Respond to supplier inquiries regarding invoice status, payment queries, and discrepancies.
      • Coordinate with suppliers for timely resolution of disputes related to payments or orders.
    4. Purchase Orders Management:
      • Assist in creating and managing purchase orders (PO) within the procurement system.
      • Ensure compliance with procurement policies and procedures when creating POs.
      • Monitor outstanding purchase orders and ensure goods/services are delivered as per contract.
    5. Accounts Payable Support:
      • Collaborate with the accounts payable team to ensure accurate recording of all PTP transactions.
      • Help in month-end and year-end closing activities, including reconciliations and accruals.
      • Assist in preparing reports related to the PTP process, such as aging reports and vendor balances.
    6. Compliance and Documentation:
      • Ensure all procurement and payment activities comply with company policies, financial regulations, and audit requirements.
      • Maintain proper documentation and records for audit and compliance purposes.
      • Assist in ensuring adherence to internal controls and SOX compliance if applicable.
    7. Collaboration with Internal Teams:
      • Work closely with procurement, finance, and operations teams to resolve any issues related to procurement and payment cycles.
      • Coordinate with the legal and compliance team for contract reviews, if needed.
    8. Process Improvement:
      • Participate in continuous improvement initiatives to streamline PTP processes.
      • Identify areas where automation can reduce manual workload and improve efficiency.
    Qualifications:
    • Education: Bachelors degree in Accounting, Finance, Commerce, Business Administration, or related field.
    • Skills:
      • Basic understanding of accounting principles and procurement processes.
      • Proficiency in Microsoft Office Suite, especially Excel.
      • Strong communication skills for supplier interaction and team collaboration.
      • Attention to detail and accuracy in data entry.
      • Good organizational skills and ability to meet deadlines.
      • Familiarity with ERP systems (such as SAP, Oracle) is a plus.
    • Experience: No prior experience is required. Internships or coursework related to procurement or accounting is a plus.

Keyskills :
accounts payableaccounts receivable

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