JUNIOR ASSOCIATE, ADMINISTRATION - SYS-1084

Job Description

LocationNew Delhi, IndiaSalaryThe starting salary on offer for this role is from INR 656,124 INR 749,849 per annum (gross salary), depending on experience.Contract TypeFixed TermDuration24 MonthsAbout the RoleThe Global Alliance for Improved Nutrition (GAIN) is seeking a Junior Associate, Administration to support the Programme Team with day-to-day administrative tasks. This role will be offered on a 2 years fixed term contract basis, subject to availability of funding. You will be based in GAINs India office in New Delhi, India.Reporting to the Head of Operations / Manager, Finance and Administration, you will act as a first point of contact for both internal and external stakeholders. You will need to demonstrate a high level of communications and interpersonal skills.This position is expected to be both responsive and proactive to operational requirements with an ability to plan the work of programme support. You will also provide essential support to. staff and consultants in maintaining good relationships with external stakeholders.Key Responsibilities include Providing coordination, logistic and administrative support to programme teams for organising in-person conferences and online events / webinars which include diary invitations, setting up the right technology, preparing and disseminating materials, contacting speakers / panelists, arranging for payments etc. Supporting procurement process including Purchase Orders (POs) and contract preparation Providing travel support to programme teams for complex itineraries including travel booking and visa processing Supporting project teams in handling legal paperwork, which include consultation with the global legal team, preparation of contracts and liaison with contracting party etc. Handling primary checking of travel vouchers and event bills for arithmetical accuracy before sending it to finance team for payments Responsible for general administrative tasks including office supplies and petty cash handlingAbout YouThe ideal candidate will have demonstrable experience in administrative role and in supporting multiple members of a geographically dispersed team. You will have proven experience in organising online and in-person events and associated logistics including visas, venues / hotels and flights booking etc.The postholder will also have experience in supporting general finance administration such as processing purchase orders, invoices, requisitions.You will be a fast learner with the ability to quickly adapt to systems. You will have excellent communication skills and a good command of written and spoken English in communicating in a multi-cultural environment. You will be highly flexible and able to accommodate different time zones.Diploma or certification in relevant field or related work experience. Candidates with administrative experience in using contract management systems or other electronic tools is desirable.About our OfferThe starting salary on offer for this role is from INR 656,124 INR 749,849 per annum (gross salary), depending on experience.GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.About GAINThe Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.GAINs Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming peoples lives with improved nutrition through concerted action and effective policy change.Our Working Culture and EnvironmentWe provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.All of our positions are based in one or more of GAINs designated offices as stated on our job advertisements. Successful candidates will be based in one of GAINs country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.Applicants must be currently based and have the existing right to live and work in the New Delhi, India region to be eligible to apply for this position.This advert closes on 1st November 2023. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.Hybrid WorkingYesAdditional InformationIN_Staff_benefits_summary_Recruitment.pdfClosing Date1 November 2023,

Keyskills :
administrative supportcoordinationlogisticsvisa processingcommunication skillsevent organizationfinance administrationwrittenspoken Englishmulticultural environmentcontract management systems