Admin and Facility Leader

Job Description

Job DescriptionEssential Responsibilities:Supervise all staff facilities staff (housekeeping, pantry, technicians, etc.) and external contractorsManage contractor and vendor relationshipsCalculate and compare costs for goods and services to maximize cost-effectivenessInspect buildings structures to determine the need for repairs or renovations and then supervise maintenancePlan and coordinate all installations (telecommunications, electricity etc.) and refurbishmentsManage the upkeep of equipment and supplies to meet health and safety standardsReview utilities consumption and strive to minimize costsControl activities like parking space allocation, waste disposal, building security etc.Allocate office space according to needs for maximum efficiencyGenerate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchasesPerform analysis and forecasting of inventoryEnsure delivery schedules, quantity and quality criteria are metDevelop and implement cost reduction initiativesProvide prompt response to requests and issues from facility occupants.Vendor management:-Find out the service requirement-Finalize vendors and do negotiations towards price, payments, and quality-Maintain a list of permanent vendors.Travel Desk:-Get the requirement of travel from respective Teams/Leads/Directors.-Find out the feasible mode of travels. Book the travel and accommodations as per the budget Company policy.-Need to process national and international Travels, Visa, Insurance and etc.-Prepare and reimburse the travel expenses of all the teams.People Engagement:-Celebrating festivals, birthdays and successes.-Arrange internal parties for employees and external parties with clients.-Look after New employees onboarding and exit employees exit formalities.Accounts:-Maintain and record petty cash, Petty cash vouchers, Utilities Bills, other bills.-Getting Vendor invoices on time, make sure about the accurate details on invoices.-Prepare monthly budgets about location and share it to Finance accounts teams.Administration:-Maintain employees attendance and leave cards, Medical Insurances, and share the data to Head office/Payroll Team.- Responsible for front desk.-Attend all labour legal matters and coordinate with Local lawyers and legal team.Others:-Coordinate with other Branch/ Location managers.-Coordinate with Head office team for required activities.-Maintain good relations with employees and clients.- Will be responsible for all HR Admin activities of Office, printing pressAdditional InformationEducation/Work Experience RequirementsFull-time graduate.MBA in HR/Finance/Operations (Optional but Not Mandatory)5 years of post-qualification experience (Graduation).Proficient with computer skills, especially MS Office (Word, Excel, Power point).Desired Candidates Profile:Team Player with Leadership SkillsExcellent written and verbal communication skills, strong attention to detail and strong organizational skillNegotiations NetworkingGood planning, organising, coordinating skillsGood communication time management skillsKnowledge of MS Office Excel, Word PPTExcellent organizational and multitasking abilitiesThe Candidate should not be from BPO SectorCandidate should be able to join by 1st NovemberMale candidates are preferredCandidate should be skilled in crisis managementOffice Timings/Days: Monday to Saturday, 9 AM to 6 PM.Candidate should have decent communication skills and should be presentable.Prefer candidates who have experience in setting up new office locations.Employee Strenth = 40,

Keyskills :
ommunication skills time management