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| Job Location | Chennai, Tamil Nadu |
| Education | Not Mentioned |
| Salary | Not mentioned |
| Industry | Not mentioned |
| Functional Area | Not Mentioned |
| EmploymentType | Full-time |
Required Knowledge/Skills: Familiarization training with system Management Very good understanding of office management processes Experience with financial and facilities management principles Critical thinker and problem-solving skills Good Team player with Good time-management skills Must be proficient in MS Office and basic knowledge in Recruitment portal. Excellent interpersonal and communication skills in English. : Plan, coordinate and manage all administrative procedures and systems Allocate responsibilities and office space Provide coaching and guidance to ensure maximum efficiency in office activities Ensure the smooth and adequate flow of information within the company Manage schedules and deadlines and Purchase new material as needed Identify process bottlenecks and Offer solutions for improvement Monitor costs and expenses to assist in budget preparation Oversee facilities services and maintenance and Adhere to policies and regulations. Maintain the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping. Support the Facilities department in delivering a consistent and efficient service across the site including ensuring that all Planned Preventative Maintenance (PPM) schedules are up to date and that any remedial works(s) are undertaken quickly. Act as first point of contact within the Facilities office during working hours to ensure phone calls are taken and queries are dealt with in a time affective manner FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners; Ensure that supplier and contractor vetting, Risk Assessments, Method Statements (RAMS), Permit to Work and Construction Design Management (CDM) processes are used at all times and are fit for purpose; xe2x80x93 Provide other administrative and operational/coordination support to the Head of Facilities, to other staff within the Regeneration and Property team and in other departments as and when requested; xe2x80x93 Production of monthly reports identifying performance against agreed targets and budgets. xe2x80x93 To maintain internal systems and work flow and advise Building Management Team on Administrative best practice xe2x80x93 Manage all incoming mail. xe2x80x93 Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take. xe2x80x93 Reports xe2x80x93 preparation of a variety of management reports and electronic presentations including overall design and manipulation and extraction of data. xe2x80x93 Maintain both soft and hard filing systems, ensuring consistency and support management team where required. Job Types: Permanent, Full-time Salary: From 25,000.00 per month Benefits: