Manager Administration

Job Description

Help to establish a world class office by working with internal and external stakeholders & lead the transition from the current office to the new location. Facility Management: Oversee Housekeeping, Security, Repairs and maintenance, pantry, reception etc,. Responsible for the overall security of the office. Access Control log, Surveillance System & CCTV, CCTV footage monitoring in case of any abnormalities; Public Announcement systems, implementation of Everbridge (Mass Communication) systems at Campus & responsible for carryout Physical Security Assessment (PSA) for Sites and close action plans. Surveillance System & CCTV, CCTV footage monitoring in case of any abnormalities; Public Announcement systems; PBX deployment with appropriate number of incoming / outgoing lines Establish systems for checking and maintenance of gate passes for entry and exit of company and materials. Preparing PR / PO, contracts etc by coordinating with supply chain, receive invoices, review and be responsible all vendor payments Responsible for ensuring administration related statutory compliance. Site administration, such as courier, printing and stationery, ID cards, Annual maintenance contracts etc Responsible for contractor management, Employee Engagement eg, Get-together, Annual Functions, Welfare Activities, etc Implement RTX / Collins EHS related facility guidelines in the office Implementation of Everbridge (Mass Communication) systems for Campus & Responsible for carryout Physical Security Assessment (PSA) for Sites and close action plans Responsible for implementation of Global Security System (GSS) programs at Campus Managing Employee Transportation, on time pickup and drop of employees, Hassle free Transport Service by ensuring safety of employees. Periodical Route-survey and Route Optimization, Monitoring of Escort Utilization, Processing of Monthly Bill after through checking; Periodic meeting with Business Unit Heads for feedback regarding Transportation, attending to their grievances, suggestions and feedback. Budgeting expenditure on administrative activities, analyzing variances and instituting controls in a day to day management through continuous improvement tools and technology. Conducting Accident / Incident Investigation, Reporting and Facilitation of Root Cause Analysis to prevent recurrence and to maintain Zero Accident / Incident Goal. Submitting weekly / monthly/annual report on Helpdesk operations, transport, visitor management, Contract labour attendance, Food consumption, Housekeeping materials. Entering and maintaining Annual Maintenance Contracts for critical assets with properly defined SLAs and Maintenance Schedules with deterrent penalty clauses. Qualifications Strong verbal and written communication skills and ability to work in teams within deadlines. Good understanding of Factory / office related regulatory requirements Personable with strong communication and relationship building capabilities across all levels of the business Practical and logical; able to solve problems quickly , Good leadership skills and excellent stake holder management Highly organized with strong administrative skills Knowledge of local language will be an added advantage Experience Minimum 12-15 years in Office administration Education Required: Bachelors degree in any stream from a recognized university foundit